Boot Scootin Boogie

Boot Scootin Boogie

Volunteers

The few… the proud… the volunteers.

What’s the next best thing to being one of the Muddy Down and Dirty Volunteers? Being a volunteer at Utah’s Best Mud Event (of course)! By agreeing to help us over the weekend, you get the super keen volunteer shirt and several other perks.

Here are some of the jobs where we need you:

  • Registration/Packet Pick up
  • Parking Patrol
  • Course Marshals
  • Set up/clean up
  • Water Station

We want to keep you up-to-date with all the details, straight from the mud pit. You will receive an email reminder one week prior to your event with volunteer details. Volunteers help with everything from parking and registration to handing out water and directing participants. Whatever you do, it will be a fun and muddy day! Required information is marked with an asterisk (*).

PLEASE NOTE: All volunteers, including minors and those volunteering with a group, must register individually with a unique email address.

The success of the Boot Scootin’ Boogie Festival depends on the dedication and enthusiasm of our volunteers. Whether you are interested in helping behind the scenes, assisting with participants registration, marshaling them through the course, or helping with one of the many other things needed, we have a volunteer position for you!

To enhance your experience as a volunteer we have developed volunteer categories with brief descriptions of the duties, responsibilities, benefits and length of service needed.

As a Volunteer you

  • Receive a cool Staff T-Shirt
  • Get to enjoy the BBQ
  • Join your favorite team and get free registration
  • Become a fundraiser (earn cool fundraising incentives)

GENERAL VOLUNTEER (ON EVENT DAY)

As a General Volunteer our coordinators will position you as needed, where necessary. This includes any of the event day categories plus locations not listed. Time needed varies from 2 to 6 hours. This position may be inside or outside. A hat, sunscreen and bug spray might be a good idea. IF you are particular, okay to bring your own drink too.

OUTREACH VOLUNTEER (IN THE MONTHS PRIOR TO EVENT DAY)

Volunteers would need their own transportation, and be willing to drive to various events to set up an outreach table/tent. Most outreach opportunities are on a Friday, Saturday and/or Sunday. Duties at Outreach include arriving to an outreach event in a timely manner, setting up the tent and display, plus dispersing outreach materials such as postcards and promotional items. An outgoing personality is a big plus. The most successes are achieved when a team of 2 or 3 friends take the opportunity to do this together. Most events are “all day” but usually just a single day. Expect to meet with the outreach coordinator the day before the event to receive the materials required, such as the tent/banner/flags etc. Will then need a “post event” meeting to return the materials for the next event. This position qualifies for all the event day benefits. This position may be inside or outside. A hat, sunscreen and bug spray might be a good idea.

EVENT SET-UP (IN THE DAYS AND WEEKS PRIOR TO EVENT DAY)

These positions may include marking out the course, hanging signs, stuffing envelopes, assembling obstacles or setting up tables and chairs. Days and time needed varies based on task. This position qualifies for all the event day benefits. This position may be inside or outside. A hat, sunscreen and bug spray might be a good idea.

REGISTRATION:

Packet Pickup – They assist with all Pre-registered participants. Volunteers will look up each person by their last name and hand out a bib #, safety pins and race goodie bag. Please verify name with driver’s license and/or age.

Walk-up Registration – Volunteers will supply participants with a race #, safety pins & t-shirt. They will assign the race number onto the application (top RT corner in red marker) and place in a pile. This role does deal with money. Please notify BSB as to where the money needs to go after race starts.

REFRESHMENT AREA IN FINISH CORRAL:

These volunteers will assist in this area with preparation of water, replacement drink, fruit & breaded item. They remain at this area for the duration of the event and make sure all areas remain stocked.

Bananas – Pull them apart from their bunches and place back in the box. Begin placing on the tables with tops off after the event

Finish line Water – Depends on how water is packaged at the finish line. If individual bottles – simply cut out of packaging and place in pools/coolers on ice or on table for ease for the participants. If done via 5-gallon jugs – simply pour into cups & begin process like 15 minutes before race start time (this helps conserve on the water). Fill as many as you can & continue this process throughout the event. If layering board is available – use it to build an additional layer of cups. If Diamond Springs provides dispensers – simply place 5-gallon jugs in dispensers & put the cup holders on the side & fill with their cone cups. This becomes a self-service water area at the finish line.

COURSE VOLUNTEER DUTIES:

Course Monitors @ Obstacles:

These Volunteers will be strategically placed by event team and EMT personnel. They will make sure participants stay on the route and go in the correct direction. They will make sure all participants complete each obstacle and complete the course. They will also be by each given obstacle making sure no one gets hurt in trying to attempt each one.

Water Stop(s):

These Volunteers will be handing the participants their water. Volunteer should set up the tables into 2 sections – some should be moved maybe 10 feet apart from the other set of tables. Allows for the participants to spread out slightly and not just clump around one section. They should set up on one side – the side the supplies are dropped on. Please fill the cups 1/2 full – participants like to squeeze cup and drink from smaller opening. Fill enough cups to fit on a table & use layering boards to place on top to create another layer of full cups. This saves on water and allows it to be a quicker process to set it up and pour the water into many cups. Once the participants are through (you will know the last participant as there will be an event tail team) – use rake(s) to gather ALL cups and trash bags to place them & any additional trash. Break the tables down and place all items in a pile like they were when the Volunteers arrived to other location. Course cleanup team will be following the course and cleaning all cones & water stop(s).

REGISTRATION (ON EVENT DAY)

In this position volunteers will staff the participant check-in, packet pick-up, dispense T-Shirts and assist with same day registration. Some positions will handle cash, check and credit card transactions, so if you have cashier or bank teller skills please tell us in the comments section. Most of these positions are indoors. Time needed 4-5 hours.

Packet Pickup – They assist with all Pre-registered participants for event. Volunteers will look up each person by their last name and hand out a bib #, safety pins and race goodie bag. Please verify name with driver’s license and/or age.

Walk-up Registration – Volunteers will supply participant with a race #, safety pins & t-shirt. This role does deal with money. Please notify BSB as to where the money needs to go after event starts.

VENDOR ASSISTANCE (ON EVENT DAY)

This position includes checking in with our vendors, cooks, servers, food runners and attendants. You may be on your feet for a while. This position qualifies for all the event day benefits. This position may be outside. A hat, sunscreen and bug spray might be a good idea.

OBSTACLE CONSTRUCTION (IN THE DAYS PRIOR TO EVENT DAY)

If you are handy, have building trade skills and want to build challenging, creative, safe and sturdy obstacles then this spot is for you. From creation and design to construction and completion we need your help. With the guidance of our race director, you can form a team of 1 to 20 to aide in this task. Time needed varies by task. This position qualifies for all the event day benefits. This position may be inside or outside. A hat, sunscreen and bug spray might be a good idea.

CLEAN-UP (SUNDAY)

Perhaps a Mimosa or a Bloody Mary would be a good start, then take down the signage, collect the materials, disassemble obstacles and pack up the stuff. Time needed is about 4 hours. This position qualifies for all the event day benefits. This position may be inside or outside. A hat, sunscreen and bug spray might be a good idea

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